The Out of Office Assistant sends an automatic reply to notify users who send you messages that you are away from the office. Your reply is only sent once to a message sender. The count is reset when you toggle the Out of Office Assistant. Microsoft Exchange clears its internal 'sent to' list when you disable the Out of Office Assistant. Under Perform the following actions, select “Reply to Message” from the dropdown. Then, click the “Reply message text” button. Enter the message in the box that you want to send out as an automatic reply to incoming email messages and click the “OK” button. Click the “OK” button on the Rules dialog box to close it. Send automatic replies. Select this option to turn on automatic replies. Send replies only during this time period. Select this check box, and then set a start time and end time to control when automatic replies are sent. If you don't set a time period, your automatic reply will remain on until you turn it off.
- Sample Out Of Office
- Microsoft Outlook For Mac
- Out Of Office Message In Outlook
- Microsoft Outlook For Mac Out Of Office Reply Letter
- Out Of Office Reply Sample
Sample Out Of Office
If you’re at work on an Exchange server, creating an auto-reply is easy. If you’re using Outlook with POP or IMAP email it’s still possible to create them.
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If you work in a corporation, chances are your email mailbox is running on a corporate email server which your IT team manages. Setting up automatic Out-of-Office replies is this scenario is simple and can be done in just a few simple steps.
However, if you’re a home user, running Outlook with a POP or IMAP email account i.e. Yahoo, Gmail, or Outlook.com, you can still create auto-replies, however, there is a bit more work involved. You’ll need to combine an Outlook email template and create a new rule to simulate an Exchange server-type solution. Just follow the steps below and you will be good-to-go!
Create Auto Reply (Out of Office) in Outlook for POP or IMAP
First, you need to create a message template. To do that click the Home tab on the ribbon and create a new email. Then type in the message you want to send as your auto-reply.
After creating your message go to File > Save As. From the Save As dialog give it the name out-of-office and for the “Save as type” select Outlook Template from the drop-down menu and then save it to a convenient location. By default, it will be saved in C:UserspcnameAppDataRoamingMicrosoftTemplates*.oft but you can save it anywhere that works best for you.
Now you need to create a new rule to automatically reply to new messages that come in with your template. Head to Home > Rules > Manage Rules & Alerts.
Select New Rule and under the “Start from a blank rule” section click “Apply rules on messages I receive” and click Next.
When the Rules Wizard starts up, check any conditions you want. Here I usually check sent only to me, but technically you don’t need to select any for this to work.
In the next step of the wizard check “reply using a specific template” and click the “a specific template” link in the Step 2 box.
Microsoft Outlook For Mac
Now for the Reply Template dialog browse to the location of the template you saved and click Open, select any exceptions you want (you don’t need to choose any), and then click Next.
Give your rule a name – Out of Office seems appropriate and under Step 2: Setup rule Options make sure the rule is turned on and click Finish and then OK twice to close out of the wizard.
Note that the Rules Wizard will send your automated reply one time to each sender during a session — each time you open Outlook. The rule prevents sending repetitive replies to a single sender you receive multiple messages from. Remember that a new session will start if you close and restart the application.
Also note that to send the automatic reply, Outlook must be running and configured to check for new messages periodically.
-->Out Of Office Message In Outlook
Summary
When the Out of Office Assistant is enabled, only one reply is sent to each sender, even if you receive multiple messages from that person.
Microsoft Outlook For Mac Out Of Office Reply Letter
More Information
Out Of Office Reply Sample
The Out of Office Assistant sends an automatic reply to notify users who send you messages that you are away from the office. Your reply is only sent once to a message sender. The count is reset when you toggle the Out of Office Assistant. Microsoft Exchange clears its internal 'sent to' list when you disable the Out of Office Assistant.
If you would like to have a reply sent for every message, use Rules instead of the Out of Office Assistant.