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Click to download Mac, Microsoft, Computer, Check mark, Hardware, F, E, Office, Word icon from Simply Styled Iconset by dAKirby309. Apr 16, 2018 Step 1: Clear the Auto Recovery folder. Try to clear the Auto Recovery folder. To do this, follow these steps: On the Go menu, click Home. Open Documents. Open Microsoft User Data. Open the Office Autorecovery folder. Note You do not have to delete files in this folder. As Office-Watch reader, Peter C. Noted in an email to us “I cannot seem to access symbols not visible in the panel, has Microsoft intentionally restricted the range of non-keyboard characters and symbols available on the Mac version of Word? The Word for Mac dialog only shows the first 228 characters in a font! That’s OK for an old-fashioned ASCII font but modern Unicode fonts can have. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Office 2016 for Mac. However, not all do. Note: If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). Download Word Mac Icon Microsoft Office Mac icon pack High quality free Word Mac icons. Become a member. Login to your account. Forgot Password?
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Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.
Important
This article contains information about how to modify the registry. Make sure to back up the registry before you modify it. Make sure that you know how to restore the registry if a problem occurs. For more information about how to back up, restore, and modify the registry, see Description of the Microsoft Windows registry.
Summary
This article describes various methods that you can use to reset user options and registry settings in Microsoft Office Word.
There are two basic types of options that you can define in Word. These options are as follows:
- Options that affect the way that the program operates. (The information for this kind of option is generally stored in the Microsoft Windows registry.)
- Options that affect the formatting or the appearance of one or more documents. (The information for this kind of option is stored in templates or documents.)
When you troubleshoot unusual behavior in the program or in a document, first determine whether the problem might be caused by formatting, options, or settings. If the behavior occurs in multiple documents, we recommend that you try to reset Microsoft Word to the program's default settings.
How to reset user options and registry settings in Word
To have us reset user options and registry settings in Microsoft Word for you, go to the 'Here's an easy fix' section. If you prefer to reset user options and registry settings in Microsoft Word yourself, go to the 'Let me fix it myself' section.
Here's an easy fix
To fix this problem automatically, click the Download button. In the File Download dialog box, click Run or Open, and then follow the steps in the easy fix wizard.
- This wizard may be in English only. However, the automatic fix also works for other language versions of Windows.
- If you're not on the computer that has the problem, save the easy fix solution to a flash drive or a CD, and then run it on the computer that has the problem.
Let me fix it myself
Warning Serious problems might occur if you modify the registry incorrectly by using Registry Editor or by using another method. These problems might require that you reinstall your operating system. Microsoft cannot guarantee that these problems can be solved. Modify the registry at your own risk.
To manually reset a registry key, you must first delete it. To do this, follow these steps.
Important Always export a registry key before you delete it. This step is important because you may have to restore the functionality that is provided by the key.
Exit all Microsoft Office programs.
Click Start, click Run, type regedit, and then click OK.
Expand the appropriate folders to locate the registry key that you want to delete. (Refer to the 'Main locations of Word settings in the Windows Registry' section.)
Click to select the key that you want to delete.
Use one of the following methods, as appropriate for your operating system:
- In Microsoft Windows 2000, click Export Registry File on the Registry menu, type a file name for the backup copy of the key, and then click Save.
- In Windows XP and later versions or in Microsoft Windows Server 2003 and later versions, click Export on the File menu, type a file name for the backup copy of the key, and then click Save.
Make sure that the key that you just exported is selected, and then click Delete on the Edit menu.
When you are prompted to respond to one of the following messages, click Yes:
- Are you sure you want to delete this key?
- Are you sure you want to delete this key and all of its subkeys?
Exit Registry Editor.
After you delete a registry key, and then you restart the program, Word runs the Setup program to correctly rebuild the registry key. If you want to rebuild the registry key before you run the program, repair your installation by following the steps in the 'Repair Word (Office)' section.
More Information
Main locations of Word settings in the Windows Registry
You can reset some Word settings, such as the Word Data and Options keys in the Windows registry, by using the troubleshooting utility that is contained in the Support.dot template.
Word key
Word 2016
HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0Word
Word 2013
HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0Word
Word 2010
HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0Word
Word 2007
HKEY_CURRENT_USERSoftwareMicrosoftOffice12.0Word
Word 2003
HKEY_CURRENT_USERSoftwareMicrosoftOffice11.0Word
Word 2002
HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0Word
Word 2000
HKEY_CURRENT_USERSoftwareMicrosoftOffice9.0Word
Changes made to this HKEY_CURRENT_USER key are mirrored in the following keys for Word 2003, for Word 2002, and for Word 2000:
Word 2003
HKEY_USERS.DEFAULTSoftwareMicrosoftOffice11.0Word
Word 2002
HKEY_USERS.DEFAULTSoftwareMicrosoftOffice10.0Word
Word 2000
HKEY_USERS.DEFAULTSoftwareMicrosoftOffice9.0Word
The difference between the 'HKEY_CURRENT_USER' location and the HKEY_USER' location is that the first applies only to the current user of the system, and the second is the default location for all users. However, Word entries are the same for both locations. Therefore, any change that is made to one location is automatically reflected in the other location.
Note
For the rest of this section, all references to the HKEY_CURRENT_USER tree apply also to the HKEY_USERS tree, except for the 2007 Microsoft Office 2007 programs and where otherwise noted.
The Data key and the Options key are the most frequently changed areas.
Data key
Word 2016
HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0WordData
Word 2013
HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0WordData
Word 2010
HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0WordData
Word 2007
HKEY_CURRENT_USERSoftwareMicrosoftOffice12.0WordData
Word 2003
HKEY_CURRENT_USERSoftwareMicrosoftOffice11.0WordData
Word 2002
HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0WordData
Word 2000
HKEY_CURRENT_USERSoftwareMicrosoftOffice9.0WordData
This key contains binary information for 'most recently used' lists, including the most recently used file list and the most recently used address book list. This key also contains 'Track Changes' settings and 'Edit' settings.
Options key
Word 2016
HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0WordOptions
Word 2013
HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0WordOptions
Word 2010
HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0WordOptions
Word 2007
HKEY_CURRENT_USERSoftwareMicrosoftOffice12.0WordOptions
Word 2003
HKEY_CURRENT_USERSoftwareMicrosoftOffice11.0WordOptions
Word 2002
HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0WordOptions
Word 2000
HKEY_CURRENT_USERSoftwareMicrosoftOffice9.0WordOptions
This key stores the options that you can set from Microsoft Word, either by changing menu options or by running the Registry Options Utility. For more information, see the 'Use the Registry Options Utility' section.
The options are in two groups: default options and optional settings. Default options are established during the setup process. You can change them by modifying options in Word. (To modify options in Word, click Options on the Tools menu.)
These options may or may not appear in the registry.
Wizards key
Word 2003
HKEY_CURRENT_USERSoftwareMicrosoftOffice11.0WordWizards
Word 2002
HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0WordWizards
Word 2000
HKEY_CURRENT_USERSoftwareMicrosoftOffice9.0WordWizards
All wizard defaults are stored in this key. These settings are created the first time that you run a wizard.
Common key
Word 2016
HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0Common
Word 2013
HKEY_CURRENT_USERSoftwareMicrosoftOffice15.0Common
Word 2010
HKEY_CURRENT_USERSoftwareMicrosoftOffice14.0Common
Word 2007
HKEY_CURRENT_USERSoftwareMicrosoftOffice12.0Common
Word 2003
2018-1-26 Office for Mac 2016 - All Programs Slow to Launch I'm running High Sierra (10.13.1) on my iMac and had been using Office for Mac 2011. I just installed Office for Mac 2016 and each of the programs I use (Word, Excel and Powerpoint) takes a long time to start-up. 2018-5-19 Each program of Microsoft Office 2016 (Word, Excel, PowerPoint, v16.13) are very slow (around 30s) to start up after cold start of the Mac. Once one program has been start one time on the Mac, if I close it completely, it take 3s to start up again as expected; so the issue is at the very first start-up of each program after cold start. 2020-3-31 Existing Office 2016 for Mac customers will be seamlessly upgraded to 64-bit versions of Word, Excel, PowerPoint, Outlook, and OneNote as part of the August product release (version 15.25). This affects customers of all license types: Retail, Office. 2020-3-31 An Office program is slow or may stop responding (hang) when you open a file from a network location. 3/30/2020; 2 minutes to read; Applies to: Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, Microsoft Office Excel 2007, Microsoft Office Excel 2003, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, Microsoft Office PowerPoint 2007, Microsoft Office. Slow to anger.
HKEY_CURRENT_USERSoftwareMicrosoftOffice11.0Common
Word 2002
HKEY_CURRENT_USERSoftwareMicrosoftOffice10.0Common
Word 2000
HKEY_CURRENT_USERSoftwareMicrosoftOffice9.0Common
This key is used by other Microsoft programs, such as the Office programs. These settings are shared between programs. Changes made in one program's settings also appear in the other program's settings.
Shared Tools key
Word 2016, 2013, 2010, 2007, 2003, 2002 and 2000:
HKEY_LOCAL_MACHINESOFTWAREMicrosoftShared Tools
This key contains the paths for all Windows utilities. (The path may include utilities such as Equation, WordArt, and MS Graph.) Paths for graphics filters and text converters are also registered in this location.
Repair Word (Office)
Word can detect and repair problems associated with Setup. This feature uses the Windows Installer to correct problems with missing files and to repair registry settings.
You can use the following methods to repair or reset Word files and values:
- Method 1: Use the 'Detect and Repair' feature
- Method 2: Repair Word in Maintenance Mode Setup
- Method 3: Reinstall Word (Office)
Method 1: Use the 'Detect and Repair' or 'Microsoft Office Diagnostics' feature
Note
This method is the least aggressive mode of repair. If this method does not resolve the problem, you may still have to use one of the other methods.
To run the Detect and Repair feature in Word 2003 and in earlier versions of Word, click Detect and Repair on the Help menu in Word. The Detect and Repair feature fixes and repairs Word. All files, registry entries, and optional shortcuts for all Office programs are verified and repaired. If you run Detect and Repair from Word, all other Office programs are also checked. This feature performs only a checksum.
The Detect and Repair feature can also restore the Word program shortcuts on the Start menu. To restore the Word program shortcuts, click Help, click Detect and Repair, and then click to select the Restore my shortcuts while repairing check box.
If Detect and Repair does not correct the problem, you may have to reinstall Word. The Reinstall feature in the Maintenance Mode dialog box performs the same action as Detect and Repair, except that Reinstall copies a file when the files are of equal versions. Detect and Repair does not copy over the file when the installation file has the correct version and checksum.
Note
The Detect and Repair feature does not repair damaged documents or damaged data keys in the registry or in the Normal template.
If a file that Word uses at Startup is missing, the Windows Installer automatically installs that file before it starts the program.
In Word 2007, run the Microsoft Office Diagnostics feature. To do this, click the Microsoft Office Button, click Word Options, click Resources, and then click Diagnose.
In Word 2010, repair Word or the installed Office suite in Control Panel.
Method 2: Repair Word in Maintenance Mode setup
Note
This method is a moderate mode of repair. If this method does not resolve the problem, you may still have to reinstall Word.
The Maintenance Mode Setup process is similar to the process found in earlier versions of Word. The Maintenance Mode Setup process allows you to repair, add or remove features, and remove the program. 'Repair' is a feature in Maintenance Mode that finds and then fixes errors in an installation.
To perform a Maintenance Mode repair, follow these steps:
Exit all Office programs.
Use one of the following methods, depending upon your operating system:
- In Windows 7 or Windows Vista, click Start, and then type add remove.
- In Windows XP or Windows Server 2003, click Start, and then click Control Panel.
- In Windows 2000, click Start, point to Settings, and then click Control Panel.
Open Add or Remove Programs.
Click Change or Remove Programs, click **Microsoft Office **(Microsoft Office Word) or the version of Office or Word that you have in the Currently installed programs list, and then click Change.
Click Repair or Repair Word (Repair Office), and then click Continue or Next.
In Word 2003 and in earlier versions of Word, click Detect and Repair errors in my Word installation or click Detect and Repair errors in my Office installation, click to select the Restore my Start Menu Shortcuts check box, and then click Install.
Method 3: Reinstall Word (Office)
Note
This method is the most aggressive mode of repair. This mode resets Word to its default settings, except for settings that are stored in your global template (Normal.dot or Normal.dotm). To do this in Word 2003 and in earlier versions of Word, follow these steps:
Exit all Office programs.
Use one of the following methods, depending upon your operating system:
- In Windows 7 or Windows Vista, click Start, and then type add remove.
- In Windows XP or Windows Server 2003, click Start, and then click Control Panel.
- In Windows 2000, click Start, point to Settings, and then click Control Panel.
Open Add or Remove Programs.
Click Change or Remove Programs, click Microsoft Office 2003 (Microsoft Office Word 2003) or the version of Office or Word that you have in the Currently installed programs list, and then click Change.
Click Repair Word (Repair Office), and then click Next.
Click Reinstall Word (Reinstall Office), and then click Install.
For more information about Word 2007 or Word 2010, click the following article number to view the article in the Microsoft Knowledge Base:
924611 How to install the individual 2007 Office features or to repair the installed 2007 Office programs
Templates and add-ins
Global Template (Normal.dotm or Normal.dot)
To prevent formatting changes, AutoText entries, and macros that are stored in the global template (Normalm.dot or Normal.dot) from affecting the behavior of Word and documents that are opened, rename your global template (Normal.dotm or Normal.dot). Renaming the template lets you quickly determine whether the global template is causing the issue.
When you rename the Normal.dotm template in Word 2007 or later or the Normal.dot template in Word 2003 and in earlier versions of Word, you reset several options to the default settings. These include custom styles, custom toolbars, macros, and AutoText entries. We strongly recommend that you rename the template instead of deleting the Normal.dotm template or the Normal.dot template. If you determine that the template is the issue, you will be able to copy the custom styles, custom toolbars, macros, and AutoText entries from the Normal.dot template that was renamed.
Certain types of configurations may create more than one Normal.dotm template or Normal.dot template. These situations include cases where multiple versions of Word are running on the same computer or cases where several workstation installations exist on the same computer. In these situations, make sure that you rename the correct copy of the template.
To rename the global template file, follow these steps:
- Exit all Office programs.
- Click Start, click Run, type cmd, and then click OK.
- Type the following command, as appropriate for the version of Word that you are running, and then press Enter:
- Word 2002 and Word 2003:ren %userprofile%Application DataMicrosoftTemplatesNormal.dot OldNormal.dot
- Word 2007 and Word 2010:ren %userprofile%Application DataMicrosoftTemplatesNormal.dotm OldNormal.dotm
- Type exit, and then press Enter.
When you restart Word, a new global template (Normal.dot) is created that contains the Word default settings.
Add-ins (WLLs) and templates in the Word and Office Startup folders
When you start Word, the program automatically loads templates and add-ins that are located in the Startup folders. Errors in Word may be the result of conflicts or problems with an add-in.
To determine whether an item in a Startup folder is causing the problem, you can temporarily empty the folder. Word loads items from the Office Startup folder and the Word Startup folder.
To remove items from the Startup folders, follow these steps:
Exit all instances of Word, including Microsoft Outlook if Word is set as your email editor.
Use one of the following methods, as appropriate for the version of Word that you are running:
Word 2002:
Click Start, click Run, type %programfiles%MicrosoftOfficeOffice10Startup, and then click OK.
Word 2003:
Click Start, click Run, type %programfiles%MicrosoftOfficeOffice11Startup, and then click OK.
Word 2007:
Click Start, click Run, type %programfiles%MicrosoftOfficeOffice12Startup, and then click OK.
Word 2010:
Click Start, click Run, type %programfiles%MicrosoftOfficeOffice14Startup, and then click OK.
Word 2013:
Click Start, click Run, type %programfiles%MicrosoftOfficeOffice15Startup, and then click OK.
Fixes or workarounds for recent Office issues. You can get up-to-date status on the Service health page of the Microsoft 365 admin center. See how to How to check Office 365 service health. For Mac users, in Office 2016 for Mac, click the smiley icon in the upper-right corner. Fixes or workarounds for recent Office installation or activation issues. The issues listed below reflect the issues caused by the most recent product updates. For more information on this issue, go to Microsoft AutoUpdate for Office for Mac offers incorrect version updates. Microsoft AutoUpdate 3.9.0 for Office for Mac is broken FIXED. Microsoft office for mac issues free.
Right-click one of the files that is contained in the folder, and then click Rename.
After the file name, type .old, and then press Enter.ImportantNote the original name of the file. You may have to rename the file by using its original name.
Start Word.
If you can no longer reproduce the problem, you have found the specific add-in that causes the problem. If you must have the features that the add-in provides, contact the vendor of the add-in for an update.
If the problem is not resolved, rename the add-in by using its original name, and then repeat steps 3 through 5 for each file in the Startup folder.
If you can still reproduce the problem, click Start, click Run, type %userprofile%Application DataMicrosoftWordStartup, and then click OK.
Repeat steps 3 through 5 for each file in this Startup folder.
COM add-ins
COM add-ins can be installed in any location, and they are installed by programs that interact with Word.
To view the list of COM add-ins in Word 2010, click the Microsoft Office Button, click Options, and then click Add-Ins.
To view the list of COM add-ins in Word 2007, click the Microsoft Office Button, click Word Options, and then click Add-Ins.
To view the list of installed COM add-ins in Word 2003 and in earlier versions of Word, follow these steps:
- On the Tools menu, click Customize.
- Click the Commands tab.
- In the Category list, click Tools.
- Drag the COM Add-Ins command to a toolbar.
- Click Close.
- Click the new COM Add-Ins button to view the COM add-ins that are loaded together with Word.
If add-ins are listed in the COM Add-Ins dialog box, temporarily turn off each add-in. To do this, clear the check box for each listed COM add-in, and then click OK. When you restart Word, Word does not load the COM add-ins.
Use the Registry Options utility
You can use the Registry Options Utility to examine and change Word settings in the Windows registry. The Registry Options Utility is located in the Support.dot template.
Note
The Support.dot template is not included in Word 2007 or later versions.
For more information about the Registry Options Utility, click the following article number to view the article in the Microsoft Knowledge Base:
820917 How to change Word options in the Windows registry for Word 2003
Summary of Word options and where they are stored
Note In the following table, 'Template' refers to either the Normal.dot template or a custom template.
| Setting name | Storage location |
|---|---|
| AutoCorrect-Formatted text | Normal.dotm or Normal.dot |
| AutoCorrect-Shared entries | .ACL files user.acl |
| AutoSave path | Registry |
| AutoText | Template |
| Company name | Winword.exe |
| Custom keystroke assignments | Template |
| Font substitution | Registry |
| Macros | Template/document |
| Picture editing | Registry |
| Print data forms | Document |
| Snap to grid | Registry |
| Styles | Template/document |
| Toolbars | Template/document |
| User info | Registry |
| View toolbars | Template |
| View/toolbar | Template |
| Document Parts | Template |
AutoCorrect lists are shared between Office programs. Any changes that you make to the AutoCorrect entries and settings when you are in one program are immediately available to the other programs. Additionally, Word can store AutoCorrect items that are made up of formatted text and graphics.
Information about AutoCorrect is stored in various locations. These locations are listed in the following table.
| AutoCorrect information | Storage location |
|---|---|
| AutoCorrect entries shared by all programs | .ACL file in the %UserProfile%Application DataMicrosoftOffice folder |
| AutoCorrect entries used only by Word (formatted text and graphics) | Normal.dot |
| AutoCorrect settings (correct two initial capitals, capitalize names of days, replace text as you type) | Registry |
| AutoCorrect settings used only by Word (corrects accidental usage of CAPS LOCK key, capitalizes first letter of sentences) | Registry |
| 1. Frequently Used Shortcuts | |
|---|---|
| ⌘+Z or Ctrl+Z | Undo the last action |
| ⌘+X or Ctrl+X | Cut selected text or graphics |
| ⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
| ⌘+V or Ctrl+V | Paste the Clipboard contents |
| Option+⌘+G | Choose the Go To command (Edit menu) |
| Option+⌘+L | Open the Spelling and Grammar dialog box |
| F8 | Extend a selection |
| ⌘+` (Grave accent) | Go to the next window |
| ⌘+Shift+S | Choose the Save As command (File menu). |
| Shift+F2 | Copy selected text |
| Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
| Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
| ⌘+P or Ctrl+P | Print a document |
| Shift+F5 | Move to the previous insertion point |
| ⌘+Shift+` (Grave accent) | Go to the previous window |
| Shift+F7 | Open the Thesaurus pane |
| Shift+F8 | Shrink a selection |
| Shift+F9 | Switch between a field code and its result |
| ⌘+F3 | Cut the selection to the Spike |
| ⌘+F4 | Close the window |
| Option+⌘+R | Expand or minimize the ribbon |
| ⌘+Shift+F5 | Edit a bookmark |
| Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
| ⌘+Shift+L | Look up selected text on the Internet |
▲ up
| 2. Move the Cursor | |
|---|---|
| Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
| Arrow Left | Move one character to the left |
| Arrow Right | Move one character to the right |
| Option+Arrow Left | Move one word to the left |
| Option+Arrow Right | Move one word to the right |
| ⌘+Arrow Up | Move one paragraph up |
| ⌘+Arrow Down | Move one paragraph down |
| Shift+Tab | Move one cell to the left (in a table) |
| Tab | Move one cell to the right (in a table) |
| Arrow Up | Move up one line |
| Arrow Down | Move down one line |
| ⌘+Arrow Right or End | Move to the end of a line |
| ⌘+Arrow Left or Home | Move to the beginning of a line |
| Page Up | Move up one screen (scrolling) |
| Page Down | Move down one screen (scrolling) |
| ⌘+Page Down | Move to the top of the next page |
| ⌘+Page Up | Move to the top of the previous page |
| ⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
| ⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
| Shift+F5 | To the previous insertion point |
▲ up
| 3. Select text and graphics | |
|---|---|
| Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple items not next to each other |
| Shift+Arrow Right | Select one character to the right |
| Shift+Arrow Left | Select one character to the left |
| Shift+Option+Arrow Right | Select one word to the right |
| Shift+Option+Arrow Left | Select one word to the left |
| ⌘+Shift+Arrow Right or Shift+End | Select to the end of a line |
| ⌘+Shift+Arrow Left or Shift+Home | Select to the beginning of a line |
| Shift+Arrow Down | Select one line down |
| Shift+Arrow Up | Select one line up |
| ⌘+Shift+Arrow Down | Select to the end of a paragraph |
| ⌘+Shift+Arrow Up | Select to the beginning of a paragraph |
| Shift+Page Down | Select one screen down |
| Shift+Page Up | Select one screen up |
| ⌘+Shift+Home | Select to the beginning of a document |
| ⌘+Shift+End | Select to the end of a document |
| Option+⌘+Shift+Page Down | Select to the end of a window |
| ⌘+A | Select to select the entire document |
| ⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a vertical block of text |
| F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a specific location in a document |
▲ up
Microsoft Word Icon On Mac Keyboard
| 4. Select text and graphics in a table | |
|---|---|
| Tab | Select the next cell's contents |
| Shift+Tab | Select the preceding cell's contents |
| Hold down Shift and press an arrow key repeatedly. | Extend a selection to adjacent cells |
| Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. | Select a column |
| ⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Extend a selection (or block) |
| Shift+F8 | Reduce the selection size |
| Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple cells, columns, or rows that are not next to each other |
▲ up
| 5. Extend a selection | |
|---|---|
| F8 | Turn on extend mode |
| F8, Arrow Left | Select the nearest character to the left |
| F8, Arrow Right | Select the nearest character to the right |
| Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. | Expand a selection |
| Shift+F8 | Reduce the size of a selection |
| Esc | Turn off extend mode |
▲ up
| 6. Edit text and graphics | |
|---|---|
| ⌘+C or F3 | Copy text or graphics |
| ⌘+Shift+C | Copy a style |
| ⌘+Shift+V | Paste a style |
| Ctrl+Option+C | Copy text or graphics to the Scrapbook |
| ⌘+X or F2 | Cut selected text to the clipboard |
| ⌘+X or F2 (then move the cursor and press ⌘+V or F4 ) | Move text or graphics |
| Option+F3 | Create AutoText |
| ⌘+Option+Shift+V | Insert AutoText |
| ⌘+V or F4 | Paste the Clipboard contents |
| ⌘+Ctrl+V | Paste special |
| ⌘+Option+Shift+V | Paste and match the formatting of the surrounding text |
| ⌘+Shift+F3 | Paste the Spike contents |
| Delete | Delete one character to the left |
| ⌘+Delete | Delete one word to the left |
| ⌘ or Clear | Delete one character to the right |
| ⌘+⌘ | Delete one word to the right |
| ⌘+X or F2 | Cut selected text to the Clipboard |
| ⌘+Z | Undo the last action |
| ⌘+Y | Redo the last action |
| ⌘+F3 | Cut to the Spike |
▲ up
| 7. Align and format paragraphs | |
|---|---|
| ⌘+E | Center a paragraph |
| ⌘+J | Justify a paragraph |
| ⌘+L | Left-align a paragraph |
| ⌘+R | Right-align a paragraph |
| Ctrl+Shift+M | Indent a paragraph from the left |
| ⌘+Shift+M | Remove a paragraph indent from the left |
| ⌘+T | Create a hanging indent |
| ⌘+Shift+T | Remove a hanging indent |
| ⌘+Option+K | Start AutoFormat |
| ⌘+Shift+N | Apply the Normal style |
| ⌘+Option+1 | Apply the Heading 1 style |
| ⌘+Option+2 | Apply the Heading 2 style |
| ⌘+Option+3 | Apply the Heading 3 style |
| ⌘+Shift+L | Apply the List style when the cursor is at the beginning of a line |
| Option+Spacebar | Insert a nonbreaking space |
▲ up
| 8. Set line spacing | |
|---|---|
| ⌘+1 | Set lines as single-spaced |
| ⌘+2 | Set lines as double-spaced |
| ⌘+5 | Set lines as 1.5-line spacing |
| ⌘+0 (zero) | Add or remove one line of space directly preceding a paragraph |
▲ up
| 9. Format characters | |
|---|---|
| ⌘+Shift+F | Change the font |
| ⌘+Shift+> | Increase the font size |
| ⌘+Shift+< | Decrease the font size |
| ⌘+ | Increase the font size by 1 point |
| ⌘+ | Decrease the font size by 1 point |
| ⌘+D | Change the formatting of characters (Font command, Format menu) |
| Shift+F3 | Change the case of letters |
| ⌘+Shift+A | Format in all capital letters |
| ⌘+B | Apply bold formatting |
| ⌘+U | Apply an underline |
| ⌘+Shift+W | Underline words but not spaces |
| ⌘+Shift+D | Double-underline text |
| ⌘+I | Apply italic formatting |
| ⌘+Shift+K | Format in all small capital letters |
| ⌘+= (Equal sign) | Apply subscript formatting (automatic spacing) |
| ⌘+Shift++ (Plus sign) | Apply superscript formatting (automatic spacing) |
| ⌘+Shift+X | Apply strike-through formatting |
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| 10. Insert special characters | |
|---|---|
| ⌘+F9 | Insert an empty field |
| Shift+Return | Insert a line break |
| ⌘+Enter | Insert a page break |
| ⌘+Shift+Return | Insert a column break |
| ⌘+Shift+- (Hyphen) | Insert a nonbreaking hyphen |
| Option+G | Insert the copyright symbol |
| Option+R | Insert the registered trademark symbol |
| Option+2 | Insert the trademark symbol |
| Option+; (Semicolon) | Insert an ellipsis |
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| 11. Work with fields | |
|---|---|
| Ctrl+Shift+D | Insert a DATE field |
| ⌘+Option+Shift+L | Insert a LISTNUM field |
| Ctrl+Shift+P | Insert a PAGE field |
| Ctrl+Shift+T | Insert a TIME field |
| ⌘+F9 | Insert an empty field |
| F9 | Update selected fields |
| ⌘+Shift+F9 | Unlink a field |
| Shift+F9 | Switch between a field code and its result |
| Option+F9 | Switch between all field codes and their results |
| Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| F11 | Go to the next field |
| Shift+F11 | Go to the previous field |
| ⌘+F11 | Lock a field |
| ⌘+Shift+F11 | Unlock a field |
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| 12. Outline a document | |
|---|---|
| Ctrl+Shift+Arrow Left | Promote a paragraph |
| Ctrl+Shift+Arrow Right | Demote a paragraph |
| ⌘+Shift+N | Demote to body text |
| Ctrl+Shift+Arrow Up | Move selected paragraphs up |
| Ctrl+Shift+Arrow Down | Move selected paragraphs down |
| Ctrl+Shift++ (Plus sign) | Expand text under a heading |
| Ctrl+Shift+- (Minus sign) | Collapse text under a heading |
| Ctrl+Shift+A | Expand all body text and headings or collapse all body text |
| Ctrl+Shift+L | Show the first line of body text or all body text |
| Ctrl+Shift + | Show all headings with the specified heading level |
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| 13. Review a document | |
|---|---|
| ⌘+Option+A | Insert a comment |
| ⌘+Shift+E | Turn track changes on or off |
| Home | Go to the beginning of a comment |
| End (The End key is not available on all keyboards) | Go to the end of a comment |
| ⌘+Home | Go to the beginning of the list of comments when in the Reviewing Pane |
| ⌘+End | Go to the end of the list of comments when in the Reviewing Pane |
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| 14. Print a document | |
|---|---|
| ⌘+P | Print a document |
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| 15. Move around in a table | |
|---|---|
| Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) | Move to the next cell |
| Shift+Tab | Move to the preceding cell |
| Arrow Up or Arrow Down | Move to the preceding or next row |
| Ctrl+Home | Move to the first cell in the row |
| Ctrl+End | Move to the last cell in the row |
| Ctrl+Page Up | Move to the first cell in the column |
| Ctrl+Page Down | Move to the last cell in the column |
| Return | Start a new paragraph |
| Tab at the end of the last row. | Add a new row at the bottom of the table |
| Return at the beginning of the first cell | Add text before a table at the beginning of a document |
| ⌘+Ctrl+I | Insert a row |
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| 16. Resize table columns by using the ruler | |
|---|---|
| Shift | Move a single column line; Retain table width. |
| ⌘+Shift | Equally resize all columns to the right; Retain table width. |
| ⌘ | Proportionally resize all columns to the right; Retain table width. |
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| 17. Resize table columns directly in a table. | |
|---|---|
| To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. | |
| No key | Move a single column line; Retain table width. |
| Shift | Retain column sizes to the right; Change table width. |
| ⌘+Shift | Equally resize all columns to the right; Retain table width. |
| ⌘ | Proportionally resize all columns to the right; Retain table width. |
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| 18. Insert paragraphs and tab characters in a table | |
|---|---|
| Return | Insert a new paragraph in a cell |
| Option+Tab | Insert a Tab character in a cell |
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| 19. Use footnotes and endnotes | |
|---|---|
| ⌘+Option+F | Insert a footnote |
| ⌘+Option+E | Insert an endnote |
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| 20. Right-to-left language features | |
|---|---|
| Ctrl+⌘+Arrow Left | Paragraph direction to right to left |
| Ctrl+⌘+Arrow Right | Paragraph direction to left to right |
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| 21. Function key shortcuts | |
|---|---|
| Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. | |
| F1 | Undo the last action |
| F2 | Cut selected text or graphics |
| F3 | Copy selected text or graphics to the clipboard |
| F4 | Paste the Clipboard contents |
| F5 | Choose the Go To command (Edit menu) |
| F7 | Open the Spelling and Grammar dialog box |
| F8 | Extend a selection |
| F9 | Update selected fields. |
| ⌘+F6 | Go to the next window |
| Shift+F2 | Copy selected text |
| Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
| Shift+F4 or ⌘+Shift+F4 | Repeat a Find or Go To action |
| Shift+F5 | Move to the previous insertion point |
| Shift+F7 | Open the Thesaurus pane |
| Shift+F8 | Shrink a selection |
| Shift+F9 | Switch between a field code and its result. |
| Shift+F11 | Go to the previous field |
| ⌘+F3 | Cut the selection to the Spike |
| ⌘+F4 | Close the window |
| ⌘+F6 | Go to the next window |
| ⌘+F9 | Insert an empty field |
| ⌘+F11 | Lock a field |
| ⌘+Shift+F3 | Insert the contents of the Spike |
| ⌘+Shift+F5 | Edit a bookmark |
| ⌘+Shift+F7 | Update linked information in a Word source document |
| ⌘+Shift+F8+ Arrow Key | Extend a selection as a block selection |
| ⌘+Shift+F9 | Unlink a field |
| ⌘+Shift+F11 | Unlock a field |
| Option+F3 | Create an AutoText entry |
| Option+F7 | Find the next misspelling or grammatical error |
| Option+F8 | Run a macro |
| Option+F9 | Switch between all field codes and their results |
| ⌘+Shift+L | Look up selected text on the Internet |
| Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
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